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How to cut down Organizational cost – 1

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How to cut down 
Organizational cost
 – A Case Study-

( Written by N.R. Jayaraman )

A study was undertaken for a unit which was manufacturing machineries and equipments using approximately 1000 parts/ components, some of which were procured by outsourcing them and the rest critical ones were manufactured internally. They were assembled together in different combinations to be used on the special machineries and equipments manufactured.
The parts were partially manufactured in two units and sent to the main units where they were assembled  with the outsourced parts and sent to the testing unit after which they were assembled on the main machine and sent for sale. 
The outsourced parts were procured by the purchase department and sent to the quality check department. After they were checked, again they were received back by the  stores where they were accounted and issued to the user department as and when needed.  Each manufacturing unit had multiple sections where several sub parts or components were made or assembled. Each activities were almost interlinked and each component or the part was needed for some assembly or the other. This unit was set up several years back for manufacturing machineries and equipments but most of the finishing work were initially manually executed.
Over the years they modernized the plant with equipments and small machineries to augment the production of the parts thus resulting in over staffing in some of the areas, most of whom were engaged in the manual work. The excess staff had to be relocated or retired with suitable compensation as the firm decided to cut down the production cost to ensure that the sales did not drop due to ever increasing overhead as their competitors sold similar machineries at much lower rates.
The quality of the competitive machineries were poor and therefore even with marginally higher cost, this manufacturer’s machineries continued to be preferred by the users because of their quality and best performance which drastically cut down wastage in production time. However it was feared that at some stage they will not be able to effectively compete with other manufacturers unless the cost of the production is cut down.
Under the above background the unit desired study for restructuring the unit for better efficiency and redeployment of available man power to cut down the cost. Accordingly a study was undertaken and report submitted for restructuring the unit by adapting the following procedure:
  • The data in respect of parts needed -both procured from outside and internally manufactured- for the assembly was collected.
  • The data in respect of the outsourced parts vies s vise their competitive rates were gathered from different sources.
  • The data in respect of the work done during the last two to three years were first collected from both the plants vies s vise time taken to manufacture each part including the assembly.
  • Entire work carried out in both the units were delinked into no of independent work or activities and listed in sequence.
  • The nature of each activity was carefully compiled in detail.
  • Each work was analyzed to see how far each of the activity was really necessary for the finished product.
  • During analysis the order of precedence for doing the work or sequence of work was determined.
  • During analysis it was determined which were almost similar or identical in nature in finishing the work.
  • During analysis it was determined which activities can be simultaneously carried out without hindering either the previous or preceding activities .
  • Determined the actual time required for completing each work.
  • Determined the actual time required for completing one machine taking into consideration various operations- start of the work to the finished product. 
  • On the basis of analysis of each work the work description actually required to be carried out to complete the end product was drawn.
  • Started ranking the work and determined which involved minimum requirement and which involved maximum requirement in terms of time and energy. 
  • Determined where the manufacturing time could be shortened by increasing the personnel, increasing efficiency in the working, shortening the working hours, diverting the excess labors from other areas etc. The methodology to be adapted in all the aspects and cost involved were well analyzed. 
…………continued

About The Author

Jayaraman

Retired Govt of India Official. My hobby is to write articles that range from Printing technologies to Spiritual.

Terabyte Vault

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